Insight Investments Corporate Office - Costa Mesa, CA

  • Sales Administrative Assistant

    Job Locations US-CA-Manhattan Beach
    Job ID
    2018-1361
    Type
    Regular Full-Time
  • Responsibilities

    • Responsible for all administrative duties needed including creation of PowerPoint presentations, organizational charts, reports, graphics, etc
    • Receive and route telephone calls and visitors, mail, scheduling appointments, and making travel arrangements.
    • Maintain calendar and coordinate all communication to and from executives
    • Reconcile corporate credit card statements and prepare monthly expense reporting
    • Attend on/off-site meetings as support for follow up and action items.
    • Track inventory of all supplies and place orders as needed
    • Collaborate with various staff and departments in preparing special projects
    • All other duties assigned which will help the sales effort and the effectiveness of the office
    • Monitor payment of various invoices

    Qualifications / Education

    • Understanding of sales CRM applications(i.e. Salesforce) and management
    • Basic understanding of Company products and services
    • Excellent communication and interpersonal skills
    • Moderate to advanced proficiency with MS Word, MS Excel, MS Outlook, MS Power Point, MS Access, & MS Visio
    • Knowledge of Concur or other expense reimbursement systems
    • Strong project management skills, budgeting skills, solid leadership abilities, organizational and analytical skills
    • Excellent verbal and written communication and presentation skills.
    • Ability to multi-task and manage the details of several initiatives simultaneously in a dynamic, fast-paced environment
    • Ability to interface with all levels of staff, executives and volunteers
    • Bachelor’s Degree or equivalent work experience in business, marketing, or communications preferred
    • Minimum of 1-2 years of experience of administrative support at an executive level

    Skills

    • Ability to exercise strict confidentiality
    • Strong process orientation, attention to detail and organization skills
    • Must be team player willing to assist others at all levels of the organization
    • Friendly and outgoing disposition
    • Self-motivated, energetic team player
    • Excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships
    • Efficient time management skills with the ability to multi-task and work autonomously or with a team
    • Must be highly motivated individual with high level of initiative and an attitude of willingness
    • Ability to communicate effectively on a one-on-one basis or in group setting

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