Insight Investments Corporate Office - Costa Mesa, CA

Front Desk Administrative Assistant

US-CA-Costa Mesa
Job ID
2017-1301
Type
Temp to Hire

Responsibilities

  • Receive and screen telephone calls and visitors
  • Answer routine questions or direct them to the appropriate personnel
  • Receive, open and distribute mail daily
  • Assist and support department personnel
  • Maintain Conference Room calendars
  • Perform miscellaneous support functions as assigned
  • Place and regulate online office supply orders
  • Coordinate guest Wi-Fi accounts
  • Receive and direct catering to correlated meetings/parties
  • Manage file room organization
  • Maintain facilities and office areas
  • Facilitate communication with current facility vendors
  • Track and code monthly AMEX receipts for reconciliation
  • Monitor parking validations and log
  • Generate daily outgoing Federal Express shipping labels
  • Federal Express Invoice reconciliation and shipment tracking

Qualifications / Education

  • Moderate proficiency with MS Word, MS Excel, MS Power Point
  • Excellent phone skills
  • Basic understanding of business services functions
  • Knowledge of related computer applications
  • High school graduate or equivalent

Skills

  • Must be highly motivated individual with high level of initiative and an attitude of willingness
  • Must be team player willing to assist others at all levels of the organization
  • Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships
  • Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team
  • Strong attention to detail
  • Ability to communicate effectively on a one-on-one basis or in group setting
  • Ability to exercise strict confidentiality

 

Insight Investments, LLC is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, status as a Veteran or other protected classification.

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